The recent rash of data breaches has prompted many organizations to ask if their company information is safe. With the proper security features in a virtual dataroom it is possible to shield confidential documents from being exposed to unauthorized viewing.
In the past, businesses shared sensitive documents in physical rooms with select individuals. Today, due diligence is conducted online in virtual rooms that are built on secure cloud platforms. These virtual spaces are an essential element in the successful conclusion of complex strategic transactions.
No matter if your business is going through M&A or restructuring, bankruptcy or capital raising, it’s crucial that you have the right tools to efficiently and securely share your sensitive documents. The most effective virtual data rooms offer robust collaboration tools remote access retrieval and solid data security. These include Chinese walls with automatic indexing, watermarking, and Q&A workflows. Moreover, top virtual data rooms ensure compliance with international guidelines like GDPR, CCPA, and SOX by utilizing protocols for auditing and reporting tools.
To keep confidential information from getting into the wrong hands, secure document viewing features such as fence views, view only modes, and access restrictions are crucial. In addition, you should make sure that your data room’s encryption technology encrypts data during transit and in storage.
A good secure data room solution can allow you to download documents in PDF format to view offline. This is a typical feature since some users wish to print copies of their documents so they follow a step-by-step guide for setting up your data room can read them even if they are not connected to the Internet. If you permit this to be a feature in your VDR then any protection applied to the original document will be automatically removed, resulting in an unprotected PDF.