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Board meetings are an essential opportunity for collaboration and decision-making between important stakeholders. They can be an important catalyst for the growth of a company however, only if they are managed efficiently. Due to their busy schedules the board members must be well-prepared for every meeting.
The agenda for a board meeting could include strategic updates meetings, committee reports and presentations and initiatives, special topics such as new business, or board member nominations. Additionally there is usually an opportunity for public comments, when parents with concerns that their school cannot solve or other people can make a statement to the board.
To organize the agenda of the board meeting, you have to establish the order in which items will be discussed and provide the attendees with all the relevant information. It is essential to have the right materials and equipment in the room. Flipcharts, whiteboards and videoconferencing or Teleconferencing systems are all essential. It is also essential to make sure that the boardroom is a comfortable and free of distractions and to have refreshments or food available.
A board meeting should also include a discussion of next steps, and also ensure that the decisions taken have been documented and communicated to the appropriate parties as quickly as possible after the meeting. This is where an online board management tool like Range can make a major difference. It is able to facilitate the creating minutes and action items that are published and distributed to all attendees before they leave the boardroom or as a PDF document for later distribution.